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Online data rooms provide an online, secure platform for sharing documents with other parties. They are very popular in M&A where due diligence requires large files and a lot of scrutiny of documents. They are also used to raise funds, since they allow companies to safely communicate with potential investors. To choose the right one for your needs, search for a vendor that offers a flexible pricing model and advanced features.
Select a provider that provides users with granular user permissions in order to protect sensitive data from falling into the wrong hands. Search for tools that permit you to verify your identity and carry out two-step authentication. You can also take advantage of features that allow you to collaborate with your team in the same virtual space. For example some VDRs have security for folders as well as batch downloading and search capabilities to expedite the review process.
Some online data room providers offer a free trial so you can see how the software works before you make a purchase. Some providers offer a flat monthly fee that gives you more flexibility when working with larger projects. You can also select an annual subscription that helps you budget better and ensures that you have the tools you need to be able to access.
Another factor to consider when comparing online data rooms is their customer support. The best ones have a dedicated account manager and a live chat available 24/7 and phone line, a library of guides, as well as a complete set of documentation and training. In addition, they provide a clean interface that even less tech-savvy users can get used to quickly and easily.
